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For a newly established business, choosing an office rental location is not simply about finding a place to work. It is a foundational factor that builds a professional image, attracts talent, and creates a positive impression on partners and clients. Selecting the right office from the start allows businesses to optimize costs, create an efficient working environment, and support long-term growth.
The office rental market is becoming increasingly dynamic, especially in major cities like Ho Chi Minh City and Hanoi. However, to find a suitable workspace, businesses need to understand the five key criteria below.
Criterion 1: Location – transportation, central area, surrounding amenities
Convenient transportation
Location is the top factor when renting an office. An office situated in an area with convenient transportation makes commuting easier for employees and ensures that partners can find it easily. This not only saves time but also enhances professionalism in the eyes of clients.
Central area
For new businesses, finding an office in the city center is a great advantage. This location helps elevate the brand, facilitates connections with partners, and expands business relationships.
Surrounding amenities
An ideal office is not only located in a good area but also comes with surrounding amenities such as banks, restaurants, cafés, and convenience stores to meet the needs of both employees and customers.
Criterion 2: Office size & layout – matching staff scale
Suitable for the number of employees
Newly established businesses often have a limited number of employees. Therefore, the office space rented should be sufficient—avoiding waste—while still allowing for growth.
Potential for future expansion
Startups often grow quickly. Hence, it’s best to prioritize buildings that offer flexible office sizes, allowing businesses to expand when needed.
Flexible layout
In addition to size, layout is also important. Offices should include working areas, meeting rooms, reception spaces, and pantries to ensure maximum convenience for employees.
Criterion 3: budget & additional costs – rent + utilities + service fees
Base rent
Budget is always a sensitive issue for new businesses. Before signing an office rental contract, determine a price range that fits your financial capacity.
Additional costs
Many businesses only consider rent while overlooking additional costs. Besides rent, consider:
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Electricity, water, internet
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Building service fees
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Parking fees for employees and clients
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Maintenance and cleaning costs
Balanced budgeting
One of the best tips when finding an office is to allocate a contingency budget for unexpected expenses. This helps businesses avoid financial risks in the early stages of operation.
Criterion 4: Building infrastructure & facilities – elevators, security, parking
Modern technical infrastructure
A standard office building should have adequate technical infrastructure such as elevators, backup generators, fire protection systems, and high-speed internet. These ensure that employees work efficiently without disruptions.
24/7 security
Safety is another important factor when renting an office. Businesses should choose buildings with professional security teams, surveillance cameras, and strict access control systems.
Sufficient parking
Many companies struggle because office buildings lack adequate parking. To ensure convenience for both employees and customers, prioritize office rentals that provide spacious and reasonably priced parking areas.
Criterion 5: Credibility & legal transparency – reliable landlords
Clear and transparent contracts
One of the most common risks when renting an office is an unclear contract. Businesses must carefully review terms and conditions to ensure their rights are protected.
Complete legal documentation
Building owners must provide full legal documents regarding ownership and leasing rights. This gives businesses peace of mind when signing long-term contracts.
Avoiding disputes
Choosing a reputable office rental service helps businesses avoid unnecessary disputes and ensures smooth, stable operations.
The role of Aconnection – saving time & costs for new businesses
Fast search support
Aconnection specializes in office rental services, helping new businesses quickly find a suitable workspace.
Cost savings
With its experience and extensive network, Aconnection helps clients rent offices at reasonable rates while avoiding unnecessary costs.
Diverse options
From traditional offices to serviced offices, Aconnection offers flexible solutions tailored to different types of businesses.
Choosing the right office rental from the very beginning is a strategic step that helps businesses save costs, enhance their brand image, and build a foundation for sustainable development. If you are looking for an office and want to save time and costs, contact Aconnection today for free consultation and find the most suitable office for your business.
